Request capture
Inbound emails, API calls and attachments are processed automatically. The system extracts line items from a wide range of sources (PDFs, DWG drawings, Excel sheets and more) before anyone has to touch them.
Faster, smarter, error-free quoting
The AI that
prices for you.
We help your business build quoting automation that delivers lightning-fast, error-free workflows — all with a leaner team.
70%
Lower staffing needs
80%
Average time saved
90%
Fewer errors
Sound familiar?
Monday morning, 8 a.m.
23 quote requests came in over the weekend.
Some by email, some as PDFs, some attached alongside a CAD file. Someone gathers the data, someone calculates, someone double-checks, someone sends it out. Four people, three days, one quote — and 22 more waiting in line.
Scattered inputs
Quote requests arrive by email, as PDFs, CAD files and Excel sheets. Someone collects them, someone converts them, someone checks them.
Loads of manual work
Gathering, calculating and double-checking eat up hours. The same steps, over and over again, for every single quote.
Inconsistent quality
The quality of a quote depends on who prepares it. No consistent logic, no traceability — and the same errors keep coming back.
How it works
From enquiry to signed quote
Six connected stages in a single pipeline. From the moment an email arrives to the customer's signature, every step picks up exactly where the previous one finished — with no manual handover required.
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01 -
02 Price-sheet generation
A structured price sheet is generated from every line item in the request. Quantities, specifications and margin bands in one place — ready to forward to subcontractors or price from your own inventory.
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03 RFQ distribution and intake
The request goes out automatically to your chosen pool of subcontractors. Incoming bids flow back into the price sheet in a directly comparable format — with no manual data entry.
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04 Internal price management
Your own products and services are priced from a centrally managed catalogue. Update it in one place — and, where needed, every open quote reflects the change.
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05 Source monitoring
Continuous monitoring and refreshing of wholesale and online-store prices. When an item is available for less elsewhere, the system flags the better-priced alternative — so you never overpay.
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06 Full quote lifecycle management
Whether you're waiting on a subcontractor's bid or tracking a quote you've sent to a customer, you can see who opened it, when and how many times. Follow-up reminders, status changes, close-out — the entire process stays automatically traceable end to end.
Previously: 10–12 business days
Now: as little as 1–2 hours!
A new era of quoting — with InstaPrice
Who it's for
Which one sounds like you?
Quoting gets stuck at different points in different companies. These are the three situations we see most often.
Manufacturing — assembly
Many requests, many formats
5-10 quote requests arrive every day, each in a different format. Your team spends half a day collecting the data before they can even start calculating. InstaPrice takes that gathering phase off your plate.
Request a demo for manufacturingGeneral contracting — construction
Many players, many sources
A single quote is built from data supplied by 8-12 subcontractors. Everyone sends something different, in a different format, at a different time. InstaPrice pulls every submission into one place and shows exactly who sent what.
Request a demo for constructionWholesale — B2B e-commerce
Thousands of items, custom rules
Price lists with thousands of items, negotiated discounts and client-specific rules. InstaPrice brings consistent logic to quoting and reduces manual errors.
Request a demo for wholesaleWho we are
The InstaPrice team
György Káli
Service design and customer experience specialist. For more than 10 years he has been working on the digitalisation of Hungarian SMEs and on improving their service and customer experience processes. For him, InstaPrice is not merely a tool for faster quoting — it is an opportunity to radically improve the customer experience companies deliver. His mission is to turn quoting from an administrative chore into one of the strongest brand and relationship moments in the SME customer journey.
Gábor Kósa
With 25+ years of experience building digital and automation systems, he is responsible for InstaPrice's technological backbone. He believes in robust, stable IT solutions that stay reliable in the long run, which is why he brings an engineering mindset to the design of AI integrations, infrastructure and automated processes. His role is to guarantee that InstaPrice runs as a secure, stable system.
Dr. Zita Kósa-Lantos
ESG legal counsel, GDPR and data-protection specialist, and AI legal advisor. Her role is to ensure that partners' business data, pricing logic and proprietary know-how are handled within the most secure legal framework possible. Her work ensures that AI-powered quoting stays controlled, protected and transparent for clients.
Balázs Laczkó
Serial entrepreneur, owner of Netmarketing and Sneci.hu, author of the book Webshopok feketén-fehéren and creator of the companion podcast. He has helped build several companies that grew to billion-forint scale within a short time, so he understands first-hand the operational challenges of rapid growth. As an advisor he is committed to developing Hungarian SMEs — in particular to making businesses more efficient with AI. He sees InstaPrice as the solution that can make companies' quoting several times faster while reducing human error.
Book a consultation
Book a time with our experts
Pick an expert and an available slot — a 30-minute online consultation, no strings attached.
All times are shown in Central European Time.
FAQ
Common questions, straight answers.
These are the questions that typically come up in first conversations. We'd rather answer briefly and honestly than overpromise.
A pilot rollout typically takes 4-8 weeks after the assessment. The exact timeline
depends on the complexity of your process and your integration needs. After the
assessment, you'll receive a concrete schedule.
To get started, we need documentation of your current quoting process, samples
of incoming quote requests (email, PDF, Excel) and a description of your pricing
logic. During the assessment, we'll define exactly what's needed.
InstaPrice always produces a draft that your team reviews and approves before
anything is sent out. The AI never sends anything on its own. The final decision
and responsibility always stay with your team.
InstaPrice connects to most ERP systems (SAP, Microsoft Dynamics, Odoo), CRMs
(Salesforce, HubSpot) and email systems. Custom integrations are discussed
during the assessment.
Pricing depends on the scope of the rollout and your integration needs. We don't
do off-the-shelf pricing, because every rollout is unique. After the assessment,
you'll receive a concrete, fully costed proposal.
No. InstaPrice speeds up the quoting team's work — it doesn't replace it.
Human review and approval is a core principle, not an optional extra. Your team keeps the same
decision authority, just with far less manual work and far fewer errors.
If the assessment shows that your process isn't a good fit for automation, or
that InstaPrice can't add real value, we'll tell you straight. We don't push
rollouts we don't believe in.
The first step is a 30-45 minute online call where we look at your current quoting
process. Based on that, we'll tell you whether it's worth moving forward — and
if so, in which direction. No obligation.
Contact
Curious how it
would work in your business?
Free 30-minute consultation, no obligation. We reply within 24 hours.